part-time administrative assistant
Minimum Qualifications
- High school diploma or equivalent
- Educational experience or training that includes coursework in secretarial practices, bookkeeping, and personal computer operations.
- Proficiency in Microsoft Office Suite
- Knowledge of Quickbooks preferred
- Strong administrative, organizational, and communication skills
- Ability to maintain confidentiality and handle sensitive information appropriately
- Attention to detail and strong proofreading and transcription skills
- Previous experience in administrative support, preferably in a government or public safety environment
essential functions
- Provide administrative and secretarial support for the Fire Chief
- Perform administrative tasks to relieve designated staff members of routine administrative work and ensure efficient daily operations
- Process a variety of documentation associated with departmental operations within designated timeframes and per established procedures
- Type, compose, edit, and proofread correspondence, reports, and other documentation
- Record and transcribe dictation
- Handle meeting proceedings, including preparing binders and taking minutes
- Answer and route phone calls; schedule meetings, tours, and other departmental activities; greet and assist visitors in a courteous and professional manner
- Process payroll documentation, review timesheets for accuracy and completeness, enter payroll data into computer for payroll processing